Efficiency of any organization mainly depends upon the optimum use of the available resources. The Time Track software deals with effective control of manpower, which is the most sensitive resource an..
Attendance Management Software
The main aim of the Attendance Management is to ensure the presence of the
employees in the work setting so that the loss due to downtime can be
reduced. The process has changed over the course of time and the techniques
have only gone stronger and stricter. It is traditionally done with the
help of timesheets, time clocks and in addition to that tracking software
in present time.
In a working environment, best attendance management software motivates the
employees to be on time and keep up with the deadlines. It maximizes the
employee attendance. The importance of attendance can be realized by the
fact that companies are now even using real-time location trackers to
ensure that their employees are at their working station during the office
Apart from companies, attendance management systems are used in schools,
colleges, hospitals and other locations as well. In educational institutes,
it is very important for the students to keep up with the classes so that
they do not stay behind in lectures. Attendance management helps in
streamlining the student’s attendance and thus the overall performance of
What is Attendance Management Software?
In any organization, attendance management is a crucial parameter to
measure the productivity of an employee. It gives the management a clear
view on how seriously a particular employee is taking his job. Same goes
for the students and teachers in schools and colleges. In modern day fast
and aggressive office environment, the companies need a fool proof and
automated attendance software that can track the moves of
the employee from the beginning or the day to the end of the office hours.
Time management and attendance management software have removed the
requirement of manual or paper-based tracking. The time tracking software can automate the whole process with
minimal supervision. The attendance management software should be able to
track every move of the employee in real-time. When he enters the office,
which project is he working now, what is the progress and when he leaves
the office? In general terms, the software should be able to do the
Reporting in real time
For an attendance management software, the user interface is as much
important as the usability. It should not be difficult in understanding and
the management should be able to control the inflow and outflow of the
information from the software.
Which companies can use the attendance management software?
The size of the company is not something that should matter here. Good
attendance and time management help every company in growing as per its
full potential. The attendance management software ensures the presence of
the employees in the office on time and makes it possible for the higher
authorities to track every employee’s progress in real-time.
The best attendance management software also helps in
issuing special incentives as well as warnings to the employees based on
their performance. It does not mean that the availability of such software
plants a thought of fear in the mind of the employees. On the contrary, a
good time and attendance management system encourage the employees to give
their best for the office. Overall, the benefits will become visible for
both employees and company owners.
Attendance management software is crucial for the startup and small scale
industries as well. Every man hour these companies lose can play a vital
role in the future of the company. So irrespective of the size of the
organization, you can easily find one or more software which will suit your
requirements in the best possible way.
Functions of Attendance management software
The attendance software has become one of the most crucial
parts of any organization. It keeps track of the activities of every
employee and helps in improving the productivity. Company with a good
productivity and time management will surely get better cash flow with
minimal wastage of time and resources.
An attendance management system can generate all type of work related
record within seconds during the auditing. It keeps track of the employee’s
routine, assignments, deadline management, leaves and overtime under a
single roof. An efficient attendance management system is scalable and can
adjust the functionality according to the size of the organization. The
following features or functions are essential in good attendance software.
As the name suggests, it manages the attendance of the employees in any
organization. There are two different kinds of logging options available.
First is manual in which the receptionist or the employee enters the
information manually by logging into the interface. Second is the automated
where companies use card keys and RFID cards to track the attendance and
The user interface of the software provides complete information about the
leave allotted to the employee. He can check how many leaves were allotted
and how many he has already used. Apart from that the software also keeps
the track of the requests made to the administration about the time-off.
The user can check if the request has been approved or not with a couple of
In any organization, over time is also a very important part. If the
organization pays well for the overtime, most of the employees will choose
to go for it every once in a while. The time tracking software can keep a track of the overtime
allotted to the employee and will record every hour he is spending after
office hours. In some organizations, the employees can work for additional
hours without the approval of the management. In such companies, the
benefits will be calculated automatically based on the hours the employees
have spent as overtime.
Reporting and compliance:
When a software company launches attendance management software, it makes
sure that the system complies with the labor laws of the particular country
or state where it can be used. Most of the software companies develop the
software to work properly in different countries which help them in
expanding their roots. Such software helps the organizations in keeping
track of any violation of the labor law and rectifies it in time. It can
also generate simple reports related to the same.
Benefits of using attendance management software
The best attendance management software can put an end to
the proxy punching, wrong time reporting, time abuse and overpayment. The
companies that use automated attendance management system save a lot of
money by tracking all the moves of the employees during work hours.
When you manually handle attendance data in at any scale, the chances of
human error are always there to haunt you in the future. The automated
system gives precise information about the attendance and improves the
accuracy of the reporting mechanism.
Administration often spends a lot of time in tracking the attendance and
workflow. However, with the help of the software the management can spend
more time on productive aspects of the decision making and project
Ensure enforcement of policies
: All companies have policies related to time and attendance. These
policies come into action when there is lower attendance or mismanagement
of time. The legal aspect of these policies gets good support from
attendance management software as it shows every detail of the employee’s
performance in real-time.
The flexibility of working arrangements:
In any organization, it is very important to track the arrangements which
administration and workforce has. The automated time tracking software can also allow companies to let the
employees work from different locations. It not only saves space but also
helps the company in increasing the manpower without the need of extra
resources. The working hours of the employees can be tracked via computer
login, smartphone, desktop readers or biometric terminal based on the
Buyer’s guide for attendance management software
First of all you have to make sure that the system you are going to use is
compatible with the existing work environment. Consult with the software
company and check reviews of the software before making any purchase. Make
sure that the features you want to have are there in particular software.
: There is some software in the market which is meant for a limited
workforce. It is always better to go for a system which does not require a
lot of up gradation when you decide to expand.
When it comes to complex software like attendance management, it is very
important to have an understandable user interface so that the
administration does not have to spend a lot of time in understanding its
: It is one of the most crucial aspects of your future purchase of the
software. The budget of the company often decides which attendance software to buy but you also have to keep in
mind that in future the software should not bring an additional cost to the
Training and after sale support:
Always make sure to buy the software that provides after-sale support and
training as well. It is better to understand the functionality by a trainer
instead of learning it from the manual. The software companies also provide
support for the hardware installation in many cases. It will be better to
have a one-stop solution for all your needs.
Some quick example text to build on the card title and make up the bulk of the card's content. Some quick example text to build on the card title and make up the bulk of the card's content
Some quick example text to build on the card title and make up the bulk of the card's content Some quick example text to build on the card title and make up the bulk of the card's content