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Human Resource Management is one of the most critical tasks in an organization. The employees of an organization are its biggest asset and managing them efficiently is indeed a daunting task. The HR professionals have taken care of recruitment, training, development, motivation, payroll management and many other responsibilities which impact the growth and development of an organization along with its ROI.
While HR Managers play a critical role in ensuring that a company effectively retains its vital employees, but these days, there are a number of Human Management related tasks which are being performed by the automated HR software. These software prove to be quite efficient, cost-effective and excellence oriented.
The organizations can not just save time and money by leveraging these highly efficient and feature rich software solutions, but also ensure that employees get job satisfaction which is among the most significant factors for retaining the top-performing employees in the organization.
If you are still wondering that how the HR software can help your organization enhance its productivity, effectually manage its employees and reduce the workload for the HR Managers, then here is the detailed guide that will give a deep insight about the diverse aspects of the best Human Resource software.
An HR management software is an amalgamation of the strategic and core HR functionalities in one automated solution.
The automation of the time consuming and iterative tasks associated with the Human Resource management frees up the HR Managers from these functions while allowing them to focus on the other important areas. While there is variety of HR Software available capable of performing different functions, but the best HR software enable you to perform the tasks related to:
The earlier versions of the HR software used to come as the on-premise solutions, but now with the advancement in technology, the HR software can be deployed through the web, as the hosted software solution, through cloud and as the on-premise solutions. The buyers can easily purchase the variant of HR software that suits them the best, and can also choose the way they want to maintain it post installation. There’s a lot of flexibility that you get about how to deploy the software, when you choose to use an HR software.
Companies of all sizes can use an HR software solution and get benefitted. Yes, you heard it right.
Size is not an aspect that can restrict you from getting the benefits that an HR Management system can offer. Organizations ranging from startups and small scale companies to large enterprises can deploy the HR Management software, and companies hailing from all industry verticals can avail the advantages of the best HR software and HR Payroll System.
So, no matter which industry your organization belongs to or how many employees it has, you can go on and get an HR software ideally suiting your size and industry vertical in order t get access to efficient and cost-effective Human Resource Management services.
The best Human Resource software are equipped with the self-service functionality so that the employees can easily update their own data, manage it and free up the HR personnel from this responsibility. The attendance management and payroll systems are also integrated together, and thus, it becomes easier to manage the attendance and payroll of the employees.
Additionally, there are several other functions which can be performed by the HR Management systems, but that depends on what type of HR Management system you choose and how much you spend on it.
An HR Management system can perform a broad array of functions in an organization and help the HR personnel in multiple ways.
The HR Management system helps the hiring managers easily track and manage the information of the candidates, screen the resumes, and assist in the interview process. Also, if there is a database of the potential candidates, the HR Management system easily screens the right candidates on the basis of given search parameters, and saves a lot of time.
An HR Management system offers the payroll management functionality, and helps the administrators to easily maintain the payroll records, track the employee salaries, the monthly deductions, and much more. Also, if required, thee software can be used to automatically print the payroll stubs for sending to employees on a monthly basis.
One of the most underlying tasks performed by the HR professionals in an organization is that they maintain the records of the employees, so that any information pertaining to the employees can be accessed easily. But, the HR Management systems make this task much easier. These systems develop and maintain a centralised employee database with comprehensive details about each employee, such as their name, joining date, salary, job duties, promotions, job raises, specialised skills and much more. This database can be easily accessed and information can be filtered to get the desired data.
Employees get many jobs related benefits such as sick leave, vacation leave, health checkups, medical support etc. The HR Management systems make it easier for the employees to manage their employee benefits, keep track of how many paid leaves they have utilised and other information regarding tax audits, insurance and other regulations.
One of the most significant aspect of an employee’s daily routine is the marking of regular attendance, so that the presence of the employee in the office can be tracked. The HR Management systems help in managing the time and attendance information. When integrated with biometric or other attendance marking procedures, these help in accurate calculation of the employee’s logon and log off from the office.
While not all the HR Management systems are equipped with the analytics and reporting modules, but the best Human Resource software facilitate the ability to leverage the real time HR data for making better organizational decisions. The analytics module analyses the information stored in the HR databases to find out diverse trends and insights, which can be used for the benefit of the organization.
Some of the common features offered by the HR Management Systems include:
· Employees can easily update their information in the system without requiring to contact the HR such as changing the address, adding emergency contacts, W4 changes etc.
· Many systems these days support mobility, and facilitate mobile access. Using mobile access, you can use these systems from anywhere, and complete your tasks easily while on the go.
· One of the features which is being steadily embraced by HR Management Systems is the social collaboration. Using this, the companies can link their job postings to the social networking platforms such as LinkedIn, Googl+, Facebook etc. Also, companies can develop their own social networks and allow employees to interact with each other.
· Some vendors integrate the document management functionalities in their HR Management systems to enhance the benefits offered by these systems.
After knowing about the benefits and functionalities of the HR Management System, if you are planning to buy it in order to enhance the productivity and profitability of your organization, it's vital to consider the following factors before taking any decision.
Before you invest in a system, ensure that it supports the deployment method of your choice. For instance, you may be planning to use the system through Cloud, so you need to ensure that the HR system which you buy can support cloud based functionalities and access.
If you are already using some automated software solutions to support some tasks in your organization, find out that the new HR Management system which you deploy can easily integrate with your existing systems, and it is possible to migrate the data from the existing systems to the newly installed one.
Make sure that the vendor from whom you are planning to purchase the HR solution agrees to give you the demo of the system, so that you can check whether or not the system ideally fits in your requirements.
While cost is not the sole decisive factor, but its significance cannot be overlooked. It's important the new HR system which you deploy fits in your budget, and your organization does not overspends on it.
While most of the vendors offer complete training and support after the HR Management system is installed, but, it is always a good idea to ensure that training & support are included in the package, and if they do not include it in the overall package, find out how much are they going to charge for it. Some vendors charge whopping amounts for this service, while others include it in the overall price.